Wpc RTW Employer and Wpc RTW Candidate Mobile Application Terms and Conditions

WorkPermitCloud Limited (Company No: 12909694)

Effective Date: 1st October 2024

1. Definitions

• “WPC” refers to WorkPermitCloud Limited, registered in England and Wales, with Company Number 12909694 and registered office at The Gherkin Level 28, 30 St. Mary Axe, London, EC3A 8BF.
• “Employer” refers to any organization using the WpcRtwEmployer mobile application to verify an individual's right to work within the UK laws.
• “Candidate” refers to an individual using the WpcRtwCandidate mobile application to provide information for the purposes of verifying their right to work in the UK.
• “Personal Data” includes any information required from the Candidate for Right to Work checks, such as passport, birth certificate, Biometric Residence Permit (BRP), Certificate of Sponsorship (COS), Asylum Registration Card (ARC), and any cookies or metadata collected during the App usage.
• “Right to Work Checks” refers to processes as per the UK Home Office’s “Employer’s Guide to Right to Work Checks” that ensure compliance with immigration laws.
• “Third Party Service Providers” refers to service providers who process Personal Data on behalf of WPC for verification purposes.

2. Application Purpose

Wpc RTW Employer allows Employers to collect necessary details for Right to Work checks including:

• Organisation name
• Job position
• Candidate’s email, name, and phone number
• Work hours and working hours compliance

Wpc RTW Candidate allows Candidates to consent to the processing of their Personal Data for Right to Work checks, which will be shared with Employers via WpcRtw Employer.

3. Consent and Data Processing

Candidates consent by using WpcRtwCandidate. Candidates explicitly consent to the collection, processing, and retention of their Personal Data by WPC and third-party providers for Right to Work verification.

Employers are responsible for ensuring that all data collected via WpcRtw Employer complies with the statutory requirements of a Candidate’s right to work, in accordance with the Employer’s legal obligations.

4. Data Retention and Security

• Retention Period: WPC will retain Personal Data only for the duration necessary to perform the Right to Work checks and as required under applicable law.
• Security Measures: WPC will implement appropriate technical and organisational measures to safeguard Personal Data from unauthorised access, loss, or misuse.

5. Employer and Candidate Obligations

6. Indemnity

Employers and Candidates agree to indemnify WPC from any claims, liabilities, damages, or expenses arising out of misuse of the Wpc RTW Employer and Wpc RTW Candidate platforms, breach of these terms, or failure to comply with legal requirements.

7. Limitation of Liability

WPC will use reasonable skill and care in providing the applications but makes no warranty as to the accuracy, reliability, and completeness of the data. WPC is not liable for any direct, indirect, or consequential losses arising from the use of Wpc RTW Employer or Wpc RTW Candidate.

8. Termination

WPC reserves the right to terminate access to either application at any time without notice if these terms are breached.

9. Changes to Terms

WPC reserves the right to update these terms at any time to reflect changes in legal requirements or functionality. Continued use of the apps signifies acceptance of any revised terms.