Candidate Terms and Conditions & Mobile Application License Agreement

Effective Date: 3^rd March 2025

1. Introduction

This document outlines the terms and conditions (T&Cs) and license agreement applicable to Candidates using the "WpcRtwCandidate" mobile application and related services offered by WorkPermitCloud Limited "WPC" for undergoing right-to-work verification.

2. Definitions

• WPC: WorkPermitCloud Limited, registered in England and Wales, with Company Number 12909694 and registered office at The Gherkin Level 28, 30 St. Mary Axe, London, EC3A 8BF.
• Candidate: An individual using the WpcRtwCandidate mobile application to provide information for the purposes of verifying their right to work in the UK.
• Personal Data: Includes any information required from the Candidate for Right to Work checks, such as passport, birth certificate, Biometric Residence Permit (BRP), Certificate of Sponsorship (COS), Asylum Registration Card (ARC), and any cookies or metadata collected during app usage.
• Right to Work Checks: Processes as per the UK Home Office's "Employer's Guide to Right to Work Checks" to ensure compliance with immigration laws.
• Third Party Service Providers: Service providers who process Personal Data on behalf of WPC for verification purposes.

3. Licence and Use Grant

WPC grants Candidates a non-exclusive, non-transferable license to access and use the Services solely for undergoing right-to-work verification in compliance with UK immigration laws.

4. Information We Collect and Process

WPC collects and processes personal identifiers, including but not limited to your name, contact information, right-to-work documentation including passport, birth certificate, Biometric Residence Permit (BRP), Certificate of Sponsorship (COS), Asylum Registration Card (ARC), and any cookies or metadata.

5. Data Security and Privacy Compliance

WPC adheres to GDPR and the Data Protection Act 2018 to ensure data security and privacy for all users.

Security Measures

• Data Encryption: Personal data is encrypted both in transit and at rest.
• Access Control: Data access is restricted to authorized personnel only.
• Third-Party Services: We use trusted third-party providers (e.g., iProov, Microblink) for secure verification.

6. Two-Factor Authentication (2FA)

Candidates may be required to use 2FA for secure access to the Services, involving secondary authentication methods like a code sent to their registered contact details.

7. eVisa Verification and Use of OTP

As part of the eVisa verification process, Candidates may be required to use a One-Time Password (OTP) sent by the UK government. This OTP is necessary to access and obtain the share code used for verifying the right-to-work status as mandated by UK immigration law. By using the Services, Candidates consent to:

• Use of Government-Sent OTP: The OTP sent to your mobile number will be used to facilitate the eVisa verification process.
• Verification Process: The OTP and the share code generated from its use are critical to verifying your right-to-work status.

Data Handling: All data related to the OTP and share code will be securely processed and used solely for verification purposes in accordance with our Privacy Policy.

8. How We Share Your Information

Data may be shared with authorized third parties solely for verification purposes or as legally required. No data is sold or rented to third parties.

9. User Obligations and Consent

Candidates agree to:

• Provide accurate and complete information for the right-to-work verification process.
• Consent to data processing as outlined in this policy, including the use of OTPs and other verification methods.

10. Disclaimer for Right to Work Check Using Birth Certificate

When conducting a Right to Work check for British citizens using a birth certificate as proof of identity, additional supporting documentation, such as an official document issued by a government authority (e.g., a Passport or Driving license), may be required to verify the candidate's identity and right to work. Employers may also need to inspect the original birth certificate to ensure its authenticity.

11. Service Cost Statement

There is no fee or money charged to candidates for using the right-to-work check service. The cost of this service is borne by the employer initiating the verification process.

12. Indemnity and Limitation of Liability

WPC is not liable for any inaccuracies in data provided by the Candidate or delays in the right-to-work verification process caused by third-party services.

13. Termination and Governing Law

This agreement is governed by the laws of England and Wales. WPC may terminate service access for any breach of these terms.

14. Changes to Terms

WPC reserves the right to update these terms at any time to reflect changes in legal requirements or functionality. Continued use of the apps signifies acceptance of any revised terms.

15. Withdrawal of Consent & Account Deletion

You have the right to withdraw your consent at any time. Please note that withdrawing consent may impact your ability to complete the right-to-work verification process. To withdraw your consent, please contact us at rtwcheck@workpermitcloud.co.uk.

Candidates can delete their account and associated data directly through the app. Requests for data deletion can also be made by contacting rtwcheck@workpermitcloud.co.uk.

16. Contact Information

For inquiries, contact:

Email: rtwcheck@workpermitcloud.co.uk

Address: The Gherkin, Level 28, 30 St. Mary Axe, London, England, EC3A 8BF

Disclaimer

"This app is not affiliated with, endorsed by, or authorized by any government entity. All services provided within this app, including document verification and right-to-work checks, are based solely on publicly available information and general regulatory guidelines."

Version History